For Marine Buyers
Source Marine Spare Parts —
Faster and Smarter
Ship operators and fleet procurement teams publish one RFQ and receive competitive, structured quotes from screened suppliers — then compare and award line-by-line, all in one place.
Built for maritime teams
Who uses SEARFQ as a buyer
Fleet managers
Managing spare parts procurement across multiple vessels. Need consistent supplier quality, traceable orders, and clear pricing — without managing a hundred email threads.
Ship operators
Running tight maintenance schedules. Need fast turnaround on quotes, reliable lead times, and suppliers who respond on time — not follow-up emails two weeks later.
Procurement officers
Responsible for cost control and supplier compliance. Need a structured audit trail, multi-currency comparison, and per-line-item award decisions — not ad-hoc spreadsheets.
The problem
Marine procurement is still broken
Most maritime procurement still runs on scattered emails, phone calls, and manual spreadsheets — costing hours per RFQ and producing results that are hard to compare, justify, or audit.
Scattered emails, missed quotes
Chasing suppliers across separate threads wastes hours. Quotes arrive late, in different formats — and comparing them is a nightmare.
No supplier visibility
You don't know which suppliers are reliable, competitive, or even responsive — until it's already too late and the vessel is waiting.
Manual comparison is slow
Building spreadsheet comparison matrices by hand is error-prone. Decisions get delayed. Currency differences get missed.
No audit trail
When decisions are buried in inboxes, there's no clear record of who awarded what, and why. Compliance and internal reviews become painful.
The SEARFQ buyer workflow
From RFQ to awarded deal in four steps
Publish a structured RFQ
Add line items with part numbers, quantities and specs. Attach drawings or datasheets (PDF or Excel). Set a response deadline and preferred supplier regions. Publish to the screened supplier network in minutes.
Suppliers submit structured quotes
Verified suppliers respond with line-by-line pricing, lead times, and currency — in a standardised format you can actually compare. No more reformatting supplier PDFs into your own spreadsheet.
Compare and award per line item
Side-by-side comparison table with cheapest-price highlights and multi-currency normalisation. Award individual line items to different suppliers — you're not forced to pick one supplier for the whole RFQ.
Manage fulfilment in a deal room
Each awarded supplier gets a private deal room. Track PO confirmation, shipment updates, and delivery milestones. Every message, document, and status change is logged — giving you a full audit trail.
Why SEARFQ
Built for marine procurement teams
- ✓ Verified, screened supplier network
- ✓ Multi-currency quote comparison
- ✓ Per-line-item supplier selection
- ✓ PDF and Excel spec attachments
- ✓ Supplier country and region filtering
- ✓ Private deal rooms with messaging
- ✓ Fulfilment milestone tracking
- ✓ Full audit trail on every action
FAQ
Buyer questions answered
How are suppliers verified on SEARFQ?
Every supplier goes through a manual verification process before being approved to quote. We review company information and trading history. You only receive quotes from suppliers who have passed this check — not anonymous or unvetted contacts.
Can I award different line items to different suppliers?
Yes. SEARFQ is built for per-line-item award decisions. You can split an RFQ across multiple suppliers based on price, availability, or lead time — each winning supplier gets their own deal room automatically.
What currencies are supported?
Suppliers can quote in their preferred currency. The comparison table normalises all quotes to a single reference currency so you can compare prices directly — no manual conversion needed.
Is there an audit trail for procurement decisions?
Yes. Every action — RFQ publish, quote received, award decision, deal room message, document upload — is timestamped and logged. This gives you a complete record for internal compliance and reporting.
How much does it cost for buyers?
Buyers can get started for free. Premium plans unlock additional features such as extended RFQ history, team collaboration, and priority support. See our pricing page for full details.
Ready to source smarter?
Join ship operators and procurement teams who manage marine spare parts sourcing in one structured workflow — no more email chaos.